With fuel prices and operating costs continuing to rise, many transport businesses are feeling the pressure. The good news is that MyTrucking includes several tools designed to help you adapt quickly, protect your margins, and make smarter decisions with confidence.
This article highlights some of the most helpful features available to you right now, with links to detailed guides so you can dive deeper where needed.
Adjust Fuel Costs Easily with Fuel Adjustment Factor (FAF)
Fuel price changes can quickly eat into your margins if your rates don’t keep up.
MyTrucking offers two ways to manage fuel adjustments, depending on how your business is set up.
Automated Fuel Adjustment (via Xero)
If you’re connected to Xero, you can automatically calculate your Fuel Adjustment Factor based on real fuel costs coming through your accounting data. This helps ensure your charges reflect current fuel prices without manual effort.
Manual Fuel Adjustment
Not using Xero? No problem. You can still apply a manual Fuel Adjustment Factor to your jobs, giving you control over how fuel increases are passed on to customers.
Spot Underused Trucks with Calendar View
When costs rise, making the most of your existing resources becomes even more important.
The Calendar View lets you clearly see your jobs and truck allocation over time, helping you:
Identify gaps where trucks aren’t being used
Spot opportunities to optimise scheduling
Reduce wasted time and empty runs
Understand True Job Profitability with Cost Rates
Knowing your charge-out rates is only half the picture. To truly understand profitability, you need to capture your actual costs.
With Cost Rates, you can:
Record costs for vehicles, drivers, and jobs
Compare costs against your charge rates
See which work is profitable, and which isn’t
This gives you clearer insights into where your business is strong and where adjustments may be needed.
Use Reporting to Find Strengths and Weaknesses
Powerful reporting helps turn your data into decisions.
MyTrucking reports allow you to:
Review job profitability
Track cost trends over time
Identify areas where margins are tightening
These insights can help you stay proactive rather than reactive during uncertain times.
Quickly Update Prices with the Re-Rating Tool
Sometimes you need to act fast.
The Re-Rating Tool allows you to apply a percentage increase across all (or selected) products in just a few clicks. This is ideal when:
Costs rise suddenly
You need to adjust pricing across the board
You want to avoid manual updates product by product
👉Talk to us to enable this feature
Track Revenue by Vehicle Using Xero Tracking Categories
Understanding overall profitability is important, but knowing how each vehicle is performing can unlock even deeper insights.
MyTrucking can use Xero Tracking Categories to pass vehicle information through to Xero, allowing you to:
Track revenue generated by each vehicle
Run Profit & Loss reports in Xero by vehicle
Compare performance across your fleet
Identify which vehicles are delivering the strongest returns
This makes it easier to spot trends, support pricing decisions, and ensure every vehicle is pulling its weight as costs continue to rise.
You’re Not Alone
Rising costs are challenging, but you don’t have to manage them without support. These tools are designed to help you respond quickly, stay informed, and keep your business moving forward.
If you’re unsure where to start, reach out to our support team, we’re here to help.
Need more help?
Reach out to our MyTrucking Experts from the Messenger or search for more Help Articles.
