About Xero Account Codes
In Xero, your Chart of Accounts is the list of all accounts used to record transactions for your organisation.
When you first start using Xero, a default Chart of Accounts is created for you. You can customise this at any time within Xero.
For more information, visit the Xero Central help guide
👉 https://central.xero.com/s/topic/0TO1N0000017kp2WAA/chart-of-accounts#business
Using Account Codes in MyTrucking
To ensure invoice lines from MyTrucking are allocated to the correct accounts in Xero, MyTrucking allows you to assign an Account (GL) Code to each product.
Important:
For an account code to appear in MyTrucking, the Xero Account Type must be set to Revenue.
Step 1: Enable GL Codes on the Product Page
Go to Account → General Settings
Scroll to the Invoice Settings section
Tick Show GL Codes on Product Page
Click Save
Step 2: Fetch Your Xero Account Codes
Once GL Codes are enabled:
Click Fetch Xero Codes
This pulls your current list of Revenue account codes from Xero into MyTrucking
You’ll also see a Default Revenue Code setting.
This code will be used automatically if a product does not have a specific GL Code assigned.
Step 3: Assign GL Codes to Products
Go to Account → Products
With GL Codes enabled, you’ll now see a GL Code column
Select the appropriate account code for each product using the dropdown
If no GL Code is selected for a product, MyTrucking will use the Default Revenue Code set in General Settings.
Assigning GL Codes When Creating a New Product
When adding a new product:
You can assign a GL Code directly during setup
The dropdown list will show the account codes previously fetched from Xero
Updating Account Codes from Xero
If you’ve recently created or changed an account code in Xero and it’s not appearing in MyTrucking:
Go back to Account → General Settings
Click Fetch Xero Codes again
The product dropdown list will update with your latest Xero account codes
If the account is not appearing, make sure it is set to a Revenue account in Xero
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